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4 Reasons Why It’s Difficult to Maintain the Office Cleanliness

Many people consider the office as their second home. After all, it is here where they spend almost a third of their day for about 5 days a week.

Because of the sheer number of people sharing the same space and resources, cleaning the office can be more daunting than cleaning a house.



If you have a team of cleaners yet you still see your office dirty, there may be some culprits that you have overlooked. Here are four of them.

1. You Have an Open-plan Layout

If your company provides separate offices or workstations for each of your employees, then this is not an issue. The main concern here is on businesses that have an open-plan layout.

An open-plan workplace can have many benefits to the business. It can help foster better camaraderie, while also allowing supervisors to interact with their team members.

Unfortunately, such an open-space design, exposes employees to disease-causing germs like viruses and bacteria. When an employee has an infection, he or she can spread the germ to all those in the open space.

A larger working space also favours the observance of unhealthy practices. Because of an open-plan workplace, cleaning can be more difficult. Because there will be certain sections of the workplace that remain dirty, it will convey the message to employees that it is okay to litter.

2. You Haven’t Embraced a Paperless Workplace Yet

Look in your office and you will notice that paper is the single most important cause of litter. Almost all desks in the office will have papers on top. These can include reports, memos, notes, and other documents.

While these documents are very important in running your business, they are not the only way. There are now electronic or digital solutions that you can institute in your office to help get rid of the clutter.

Instead of printing hundreds of memos to give to your employees, you might want to email them instead. Create a digital bulletin board where you can post all the important information you want to convey.

You do not have to eliminate paper documents right away. However, if you can reduce your dependence on paper, then you can save money. You also help keep your office looking neater and cleaner.

3. Your Employees Drink and Eat in Their Workstations

There are companies that prohibit their employees from drinking or eating in their respective workstations. They recognise the impact of such employee habits on their productivity.

Crumbs can fall on the keyboard or on the document that an employee is preparing. These can stain the document, requiring the employee to make another one.

While having a bottle of water on your table can help keep you hydrated, this can also affect one’s performance of his or her job functions. If the water spills onto documents, then one has to make the documents again.

Cleaning spills and crumbs in the workstation is easy. However, eating and drinking in a designated area in the office are a lot easier.

Many offices now have a staff room or kitchen where their staff can enjoy their drinks and food. This is also easier to clean as there are no documents and work-related equipment to think about.

4. Your Employees are Overzealous, Reporting to Work Sick

You will have to give credit to a zealous employee. Such dedication to his or her work is something that you do not get to see all the time. However, if the employee’s eagerness to work already borders on overzealousness, it can pose a problem.

A classic example of employee overzealousness is coming to work even though the employee is sick. The problem with many of today’s infections is that they tend to spread very fast.

A sick employee who reports for work for one day has the potential to spread the infectious germ to others in the office.

Employees today can always use different technologies to inform their offices that they are sick. Make sure your employees know that it is okay not to come to work if they are sick.

Learning the possible reasons why you cannot keep your office clean should help you identify more appropriate measures. One of these measures should always include getting the services of a commercial cleaning company. They can help keep your office space in check.

For office and commercial cleaning services, call us at 1300 867 872.

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